Procedure for Election of Trustees

Trustees are elected in accordinance with the following procedures.  These are the same as those that were set out in IWA's former Articles of Association, and were adopted by IWA's trustees when the new Articles were approved in 2016:

(A)  Members shall be invited prior to each Annual General Meeting of the Association to nominate persons (“a candidate”), who are themselves members, for election at the meeting as a Trustee.  The invitation shall be in such a form and shall be made by such means as the Board of Trustees may from time to time determine but shall in any event be issued not less than 120 days prior to the meeting and shall include notice that a statement detailing such information about the candidate as the Board of Trustees may from time to time determine must also be submitted.

(B)  No candidate shall be eligible for election unless a nomination paper signed by a member as proposer and by the candidate stating his willingness if elected to be a Trustee along with a statement detailing such information about the candidate, as the Board of Trustees may from time to time determine, shall have been received by the Secretary not less than 85 clear days prior to the meeting.  No person shall be eligible for election if at the date of the Annual General Meeting at which it is proposed he be elected he (i) is an employee of the Association; or (ii) has been an employee of the Association at any time in the preceding 12 months, or (iii) has served as a Trustee, or previously been elected to serve as a Trustee, for a total period of 12 or more years in the preceding 15 years.  A ’nomination paper signed by a Member as proposer and by the candidate’ shall include such paper sent by e-mail. 

(C)  If there shall be more candidates than vacancies for Trustees the election shall be made by ballot, as below, and the result of the ballot shall be announced at the Annual General Meeting.  If the number of candidates for election is equal to or less than the number of vacancies to be filled, the ballot procedure below shall not apply and all candidates shall be deemed to be elected unless at such meeting it is expressly resolved not to fill such vacated office or unless a resolution for the election of a candidate shall have been put to the meeting and lost.

(D)  Ballot papers shall be despatched to all Members with the notice convening the Annual General Meeting and shall set out the names of the candidates who have been properly nominated for election as Trustees.

(E)  The statements detailing such information about the candidates as the Board of Trustees may from time to time determine shall be despatched to all Members as part of the notice convening the Annual General Meeting together with such other information as the Board of Trustees may think fit.

(F)  Votes shall be cast by a Member making a cross or tick against the name of a candidate the Member wishes to elect.  Each Member shall be entitled to as many votes as there are vacancies to be filled among the number of Trustees but shall not be able to cast more than one vote in favour of any candidate.  Family or Joint Members shall only be sent one ballot paper, but may either request a second ballot paper or may mark their ballot paper as Family or Joint Members and each vote cast on such ballot paper shall count as two votes.

(G)  Properly completed ballot papers received at Head Office or such other place as may be determined by the Board of Trustees not later than ninety-six hours before the time fixed for the General Meeting at which the result is to be declared shall alone be taken into account.  In the event of a ballot failing to determine the number of candidates because of an equality of votes, the candidate or candidates to be elected from those having an equal number of votes shall be chosen by lot.