For activities such as waterway clean-ups and restoration work, the owner of the land may require a written risk assessment to be provided before giving approval for the event to go ahead. The owner may also ask to see a method statement to describe how the work will be carried out.
For each activity a named individual should be appointed to be responsible for Health and Safety. The appointed person should complete a risk assessment having gained an understanding of the proposed activity and the methods to be used.
For regular activities, such as monthly meetings, a completed risk assessment can remain valid from one occasion to the next unless there are changes in the arrangements for the activity. The organiser of an event has a responsibility for all persons who may be affected by the activity, including passing members of the general public, so risks associated with these need to be included.
There is no need to send completed risk assessments to Head Office, or anywhere else, unless they are requested. It is, however, essential that everyone involved in the arrangements for each activity see a copy of the risk assessment, otherwise they may not be aware of the risks they need to guard against, and any actions expected of them.