a) IWA provides grants to projects that assist IWA in achieving its objects as stated in the Memorandum of Association. In order to get best value for money from the limited amount of funds it has available for making grants, and to ensure that trustees remain responsible and accountable for the Association’s actions, the following organisational arrangements and grant-making policies have been agreed. In this statement no distinction is made between the meaning of the words 'grant' and 'donation'.
b) This policy statement refers to all grants and donations made by all committees of the Association. It covers cases where the initiative for providing a grant or donation comes as a result of a request from an outside applicant, cases where the Association responds to public appeals for funding for specific projects, and cases where an IWA committee takes the initiative in making a grant or donation.
c) All committees considering making grants or donations should consult other committees with an interest. For example, any committee wishing to make a grant or donation for a waterway restoration or development project should consult Restoration Committee, which will consult Waterway Recovery Group as appropriate and ensure that the project is one which is suitable for IWA to support. Restoration Hub will consult the relevant branch committee about any application for a grant or donation that it receives. Similarly, any committee wishing to make a grant for a project on an operational waterway should consult Navigation Committee and the relevant IWA branch committee.
d) Grants and donations of not exceeding £100 will be exempt from the policies so that committees that wish to make grants or donations below this figure will not have to justify them in terms of the policies.
e) Restoration Hub and Navigation Committee each have delegated powers to approve grants or donations not exceeding £5000 provided that the purpose of each project lies within the scope of IWA's grant-making policies, that funds are available in the relevant budget centre and that details of the offer are forwarded to Finance Committee within one month of the offer being made.
f) Finance Committee has similar powers to approve grants or donations not exceeding £25,000
g) Any other committee has delegated powers to approve grants or donations not exceeding £1500 provided that the purpose of each project lies within the scope of IWA's grant-making policies, that funds are available in the relevant budget centre and that details of the offer are forwarded to Finance Committee within one month of the offer being made.
h) Any committee has delegated powers to approve grants or donations not exceeding £5000 to any other committee or subsidiary company of the Association provided that the purpose of each project fits within the scope of IWA’s grant-making policies, that the committee has the funds available and that details of the offer of a grant are forwarded to Finance Committee within one month of the offer being made.
i) If a committee wishes to make a grant or donation greater than its delegated powers it should seek approval from Finance Committee providing details of the project. Finance Committee will examine the merits of the project, discuss the case with the committee and others as necessary and then decide whether or not to approve the grant or donation or recommend approval to trustees.
1. IWA provides grants or donations to projects within the following subject areas:
· Education, including museums
· Waterway restoration
· Waterway development
· Waterway heritage and natural environment conservation
2. Except in the case of waterways managed by IWA or its subsidiary companies, IWA does not normally provide grants or donations for operating and maintaining operational waterways.
3. Grants or donations are usually made to organisations, rather than individuals, whose activities support IWA’s objects. In the case of training awards, grants or donations can be made to individuals provided that their applications are supported by such organisations.
4. The Association will judge each case for a grant or donation on its merits. It will assess the details of the project, including timescales for implementation and the means of obtaining value for money. It will consider whether the promoter is capable of undertaking the project and has a satisfactory financial position.
5. The Association does not normally provide grants or donations for projects where the grant or donation is to cover expenditure that has already been incurred or committed.
6. Any grant or donation offered may be subject to conditions regarding the specification and/or management of the project, progress reports, payment of claims, publicity, future use etc.
7. Any grant or donation offered may be conditional on the availability of funding from other sources or depend on the impact that the project may have on the promotion of other waterway projects.
8. Grants or donations for restoration or development works will only be offered to applicant bodies that are in ownership of the land where the works are situated, or have a long lease, or have an arrangement whereby the public can enjoy the results.
9. The Association will prepare and maintain detailed ‘Guidelines for Applicants’ for specific grant or donation subjects where a formal scheme has been drawn up.
10. Grants and donations not exceeding £100 do not have to comply with this Policy Statement.